BOD Meeting 3
| Meeting Date | 20 Sep 2024 |
| Meeting Time | 19:30:00 |
| Location | Rtn Viraj Dravid's home |
| Meeting Type | BOD |
| Meeting Topic | BOD Meeting 3 |
| Meeting Agenda | • Quorum check: Secretary Milind • Meeting called to order and welcome - President Sameer. • To approve Minutes of Last Meeting - President Sameer. • Taking note of RI &District communications and events, if any: President & Secretary. • Planning for the upcoming activities statement - President Sameer. • Projects Review by Directors for September 24 and plans for October 24 with tentative budget: Avenue Director Service Projects Rtn Vivek Kulkarni Club Administration RtnPradeep Sindekar Youth Service Rtn Kalesh Nerurkar Membership and IT Rtn Asmita Patil Public Image Director RtnGanesh Hadke The Rotary Foundation PP Abhhey Bhise Vocational Director Rtn Hemant Watwe Event Director Rtn Nukul Dinkar Treasurer RtnViraj Dravid • Counsellor’s Remarks: PP Pushkaraj Mulay • Any other point with the permission of chair. • Vote of Thanks: |
| Chief Guest | NA |
| Club Members Present | 9 |
| Minutes of Meeting | 1. Confirmation of Quorum After ascertaining that the requisite directors were present to form quorum, the President welcomed all the directors. 2. Confirmation of Minutes of Previous Board Meeting Minutes of the previous Board Meeting held on 18th August, 2024 were placed before the meeting and the same was read, confirmed. Proposed by Rtn. Asmita Patil Seconded by Rtn Kalesh Nerurkar The President then transacted business of the Board Meeting as per the agenda laid before the meeting on the following items. 4. Review of Service Projects: Though service project Director was unable to attend the Meeting, the present members proposed some projects. President informed that expenses on the projects conducted so far, have been less than budget kept. All appreciated. He then informed that though it is not mandatory to conduct 11 projects suggested by the District, we should try to attempt as many as possible. He further introduced a project to supply 8 water filters under Happy School Project with the help of CSR Funds of Wilo Company. All unanimously agreed. The Counsellor Rtn Pushkaraj then introduced a synergy project with RC Rajgurunagar of providing Bore well with R.O. Water filter + Tank to Z.P. School. It was unanimously decided that let there be a visit to school to assess the situation and then we will decide. Rtn Asmita Patil then informed that new member Rtn Bhore wants to donate books worth Rs. 4.5 thousand to the school children with the name of our club, as service project. All approved. 5. Review of Admin Director: The President informed that yearly Deep Sandhya musical event will be held on 25/10/2024 in Ganesh Hall in Tilak Road New English School premises. The Rtn Asmita Patil proposed that a new movie produced by our Honorary Member Miss. Prajakta Mali will be released on 13th October. We can attend a matinee show as premier under the banner of our club. Rtn. Pushkaraj suggested that it be done, if Miss. Mali makes appeal to viewers on behalf of the club. All agreed. 6. Review by Youth Director The Youth Director Rtn Kalesh Nerurkar informed that installation of Interact club of Muktangan English School was completed. He requested that Pins are needed for future installations as early as possible. President agreed to provide. He further informed that a lecture of Dr. Vijaya Puranik, Director at Sinhagad Institute of management, Narhe, has been arranged in that interact club and all should attend. He then informed that installation of Rotaract Club will be held on 13th October. He further informed that under Students Exchange programme, 8 Rotaractors from Guvahati, Assam had been to Pune. Out of them Rtn. Kalesh hosted 4 Rotaractors at his home. He stated, our Rotaractors were hosted by club in Gujrath. He submitted Bills of expenses for installation, which were approved and handed over to treasurer for payment. 7. Review by Membership Director The Membership & IT director Rtn Asmita Patil informed that formality of new member Shri. Rajaram Bhore has been completed. She told that she will be introducing two new ladies members and details will be shared later. 8. Review by IT Director: The Membership & IT director Rtn Asmita Patil informed that all the pages of social media sites hosting our club information, have been duly updated with the recent projects and events and requested all the Directors to share, like and comment on these pages. 9. Review of Public Image Portfolio: There was no development in the past month in this Portfolio. 10. Review by the Rotary Foundation Director: (TRF) The TRF Director Rtn Abbhey Bhise was out of India. So review will be taken in next meeting. 11. Treasurer’s Report: Treasurer Rtn Viraj Dravid informed the balance in the accounts as on 20/09/2024 are as follows: i) Trust A/c: Rs. 8,24,572.89/- ii) Club A/c: Rs. 4,83,767.9/- It was suggested by President that amount of Rs. 2.5 lakh be invested in Fixed Deposit. All approved. IPP Milind Kulkarni enquired whether district dues have been paid? Treasurer informed that it will be paid in coming days. The Secretary informed that he had received a message from Rotary Magazine that membership details be updated. Rtn. Asmita provided the updated list of members and Treasurer assured to provide it to Rotary Magazine. 10. Event Director: Rtn. Nukul Dinkar informed that he is planning following events: i) Hum Apke hai Koun program for weekly meeting. ii) Photography event and exhibition of collected photos. iii) Aaj ki sham gazal ke naam, a program on Gazals. 11. IPP: Rtn Milind Kulkarni informed that Trust information/Account submission is completed. He reminded that Trust meetings are to be held in every 3 months and suggested that like other club related groups, a WhatsApp group be formed for Trust management. 12. Secretary: The Secretary informed that next BOD Meeting will be hosted by him at his residence on 20th October, 2024. 10. Vote of Thanks There being no other business, PE Rtn Ajay Kale then proposed Vote of Thanks and meeting was declared as over. The Meeting ended at 9.30 P.M., which was then followed by Diner Fellowship from the Host. |