Trust Meeting 1 & BOD Meeting 1
| Meeting Date | 19 Jul 2023 |
| Meeting Time | 19:00:00 |
| Location | Allied Electro mechanicals, Laxmi Road, Pune |
| Meeting Type | BOD |
| Meeting Topic | Trust Meeting 1 & BOD Meeting 1 |
| Meeting Agenda | • Meeting called to order and welcome - President Milind • To approve Minutes of Last Meeting - Secretary Asmita • Review of July Activities - President Milind • Service Projects: Rtn Vivek Kulkarni - Review of projects planned and done in July. Inform about projects to be undertaken in August and Tentative Budget Requied. • Club Administration: PP Vidya Patil - Review of programs planned and done in July. Inform about club programs in August and Tentative Budget Requied. • Youth Service: Rtn Kalesh Nerurkar - Review of program planned and done in July. Inform about the Youth sevice activities in August and Tentative Budget Requied. • Membership: PP Prasad Gadkari - Plan for the number of members for the year and Tentative Budget Requied. • Public Image Director: Rtn Viraj Dravid - Review of Activities planned and done in July. Inform about the Public Image activities in August and Tentative Budget Requied. • The Rotary Foundation: PP Pushkaraj Mulay - Review of foundation donations in July. Plan for the targets in August. • Vocational Director: PN Ajay Kale - Review of Activities planned and done in July. Plan for activities in August and Tentative Budget required. • Treasurer: Rtn Uday Thattee - Status of accounts of club, Status of account of trust, Expenses incurred till now. • IT Officer: Rtn Asmita Patil - Status of projects uploaded on relevant platforms. • Counsellor Remarks: PP Nitin Naik • Trainer Remarks: PP Ajit Kulkarni • Any other point with the permission of chair. • Vote of Thanks: PE Sameer Prabhune |
| Chief Guest | NA |
| Club Members Present | 14 |
| Minutes of Meeting | Attendance: 1. Rtn Milind Kulkarni President 2. Rtn Asmita Patil Secretary 3. Rtn Uday Thatte Treasurer 4. Rtn Namita Naik Immediate Past President 5. Rtn Ajay Kale President Nominee & Vocational Service Director 6. PP Pushakar Mulay Foundation Director 7. PP Prasad Gadkari Membership Director 8. Rtn Kalesh Nerurkar Youth Director 9. Rtn Viraj Dravid Public Image Director 10. Rtn Nukul Dinkar Events Director 11. PP Nitin Naik Counsellor 12. PP Ajit Kulkarni Club Trainer Invitees: 1. Rtn Sujata Hatkar New Member 2. PP Abhhey Bhisey Past President The meeting started at 7.30 pm. President Rtn Milind welcomed all the board of directors for the first BOD meeting of the RY 23-24. • The Minutes of the last joint BOD were confirmed. Proposed by Rtn Viraj Dravid Seconded by Rtn Ajit Kulkarni • President Milind reviewed the various activities conducted in July. He congratulated PP Vidya for July weekly programs, Rtn Kalesh & Pushkaraj for two-day RYLA, PP Prasad for adding 15 new members & Rtn Vivek for Service projects. • Youth Service: Rtn Kalesh Nerurkar 1. Rotaract: • Installation is planned in August • Signatory changed on 18th July (President Secretary & Youth Director – all mandatory) and some formality like resolution is pending 2. Interact: • Muktangan Girls club installation date is getting finalized, didn’t visit other Interact clubs yet • No activity list is prepared yet by District as informed by District Interact Chair PP Mohan Pujary • Asmita has given list of Interact activities, PP Pushkaraj will also share the list of Interact activities • Milind informed that the boys’ interact club at Muktangan of RC Poona Midtown will be soon transferred to our club, Pushkaraj helped for the documentation. BOD approved for this transfer. Milind has discussed with current RC Poona Midtown President and our AG is also from the same club for further follow up as required. • Milind also took approval from BOD for termination of Interact Club at Raosaheb Patwardhan School as the School is not interested for the same. • Uday suggested to start separate Interact clubs at Yeolewadi School similar to Muktangan. • Kalesh asked about availability of Charters for Interact Clubs, it was informed that those should be available with the schools. 3. RYLA • First two day RYLA of RID 3131 as per RI norms was conducted by our club on 15-16 July at Talegaon, attended by 250 students & speakers were organized from neighbouring area with the help of PP Pushkaraj. • PP Pushkaraj informed that he is planning a multidistrict RYLA with 1 lakh participants. If hosted, our club contribution will be some cost & volunteers. BOD will decide about this after the budget is received. • Membership: PP Prasad Gadkari - Third meeting of membership committee was held at PP Abhay’s home on 16 July. These points were discussed: 1. Target of 55 members is exceeded by 2 by adding 9 new members, five more members to be added as fixed target. 2. Strategic Committee to decide whether to grow till 75 members. PP Ajit suggested to plan growth of 75 in three years instead of one year so that retention is achieved. 3. PP Abhay will work on retention mainly. 4. Age limit – Uday suggested that new members should not have 80+ age. PP Ajit added that member with 80+ age can be resourceful hence should be added. PP Abhhey suggested that new members should be taken such that they will be able to take Presidentship in next 5 years, hence new members with 40-50 age should be preferred over 80+ age. 5. New member Sujata appreciated the programs and suggested new members with 50+ age. 6. Honorary members can be added in club business group. 7. There are plans to attract new members. 8. New member orientation is planned in August. PP Ajit suggested to invite one speaker from District and other speakers from our club. 9. There are also plans for corporate & satellite clubs. • Public Image Director: Rtn Viraj Dravid 1. Lapel pins planned for all the members with size 50 x 35 mm at 130 per pin. PP Ajit suggested to put banners for pigeons in societies instead of this expense. Pushkaraj suggested that there is no need of Internal PI. 2. T-shirts are planned – PP Nitin, Asmita & Sujata to give quotations from their contacts 3. Our club’s YouTube channel is already available which was started in PP Anant Tikone’s year. PP Prasad suggested PP Abhay to handle YouTube Channel. 4. PP Pushkaraj suggested PI project costing 2.5 lakhs for bus stop advertisement. Three panels will be available for advertisement which can be used by club or sold to sponsors. There is option for 5 sponsors for 5 years with contribution of 50000 or one sponsor for one year with contribution of 2.5 lakh. He has list of locations where bus stops are required, PMC permissions are also received, there will be MOU for 5 years. He will share exact detailing in 1-2 days, after that BOD will decide on this project. 5. Asmita reminded about board at our meeting place. Milind informed that permission is in process. 6. Vertical gardens at traffic island or prime locations – Viraj to come up with budget 7. PP Prasad suggested keeping dustbin with club banner at meeting place. PP Ajit informed that those get lost, so board is better suggestion. • The Rotary Foundation: PP Pushkaraj Mulay 1. APF Collection – He suggested to collect 100$ from new members. Asmita suggested to include this in club bylaws, PP Pushkaraj informed that it’s already there in the bylaws however Uday informed that this is not mentioned in the club bylaws. There is clause for compulsory donation of 5000 to trust but no compulsion for Foundation. PP Ajit suggested for promotion in the club and then appeal with no minimum limit. Asmita suggested Pushkaraj to talk on foundation in weekly meeting once in a month which was accepted by him. 2. Global Grant – Cow donation project is proposed with club cost of 1000$. He suggested 10000 per cow. PP Ajit will help to identify the village. There will be MOU for 3 years. Following immediately declared their contribution: 5 cows from PP Ajit, 2 from Viraj, 1 from Asmita & 1 from PP Abhhey 3. CSR – His contact Sahyadri Industries is ready with CSR funds for two proposals for eLearning sets. First set of 15 kits will be installed at Narsobawadi School in August and second set of 10 kits will be installed at Khamgaon with help of Vivek in December. 4. He also suggested to collect 27$ from NonRotarians (Family-Friends of club members) • Vocational Director: PN Ajay Kale 1. Two CAs & Four Doctors were felicitated on occasion of Doctor’s & CA Day on 1 July. 2. Awareness drive started on social media by him is appreciated by District Director Vasantrao Malunjkar. 3. PP Pushkaraj informed that there is joint VERA program planned by District for which we have to nominate one awardee in given avenue by 15 to 20 August. Cost & zone wise avenue distribution will be informed shortly. Then BOD will decide about this project. 4. There is skill development in Pune, PCMC & Shirur area proposed by District which will be launched in a month. Club has to nominate 3-4 students which are 12th pass or fail and those will be trained for 3 months. The student has to bear the travel & tiffin expenses. Few students can get stipend. 5. There is plan to felicitate retired Judge with the help of Rtn Milind Patil. • Treasurer: Rtn Uday Thatte - Status of accounts of club, Status of account of trust, Expenses incurred till now. 1. Club balance is 704224.84/- and Trust balance is 236123/- 2. Account reconciliation is completed. 3. Bank signatory are changed, issue may be detected after cheques are delivered. 4. District & RI dues intimation is not received yet. Rotary News subscription intimation is also not received. 5. Due to 15 new members, budget for each director can be increased by 10-15%. 6. Address change for bank account needs Change report. Milind informed that Change report will be completed in this year with the help of District. 7. PP Pushkaraj suggested merging of FDs. PP Nitin suggested that merging should be done in multiples of 3 lakh. Uday replied that merging can be done for FDs for which there is no interest. BOD approved for Uday to take decision for merging of FDs. • IT Officer: Rtn Asmita Patil 1. All weekly meetings are uploaded on RID 3131 website, Facebook & Instagram. 2. All projects are uploaded on RI website, RID 3131 website, Facebook & Instagram. 3. She appealed all to like & share as per links sent by her for each project & meeting. 4. Milind informed that Club Website vendor search is done by PE Sameer. 5. Uday confirmed if there is any need of club website as District gives us a free website. This was agreed by Asmita. PP Pushkaraj replied that club’s own domain name makes difference. • Event Director: Rtn Nukul Dinkar 1. Metro Ride was organised on 7 July. Metro head Danial suggested to give cap/flags with club name to the students so that they will take it home & it will be publisized. He also asked if our club will particiate in Songs program of Singer Mukesh Songs on 15th August. 2. There is a program planned with name “Uday” under which various donations will be received for Dadachi Shala students. • Service Projects: President Milind updated that projects on 1 July-tree plantation & 18 July-General checkup/Medicine distribution are executed successfully. There are plans for Scholarship to Swachha Sanstha Students in August and on 21 July - eye checkup project for Hamaals. • Club Administration: President Milind updated that weekly meetings of 1, 8 & 15 July were arranged successfully. There is program of interview of club members on 22 July. There are good programs planned in August. • Counsellor Remarks: PP Nitin Naik was glad to see good club activities and assured his help & active participation. • Trainer Remarks: PP Ajit Kulkarni was happy to see that membership growth problem is solved. He suggested training for Viraj. He appreciated Pushkaraj for sharing District projects & District Resources. • Vote of Thanks: PN Ajay Kale proposed vote of thanks. |